Annual Meeting of the Parish Council

Members of the public are welcome to attend, if you wish to speak at the meeting there is a ‘public five minutes’ at the start.

We would be grateful if you could inform the clerk by email clerk@bathford.net if you intend to speak. Please include information on the subject in order that we may be able to investigate the issue prior to the meeting.

In May it is the Annual Meeting of the Parish Council, where the Chairman is re-elected and committee members appointed.

Agenda

BATHFORD PARISH COUNCIL

ANNUAL MEETING OF THE PARISH COUNCIL

21^st May 2018, Parish Office, 7.00pm – Agenda

Apologies (2 mins)

1. Annual election of Chairman (5 mins)
   • Chairman to sign declaration of acceptance of office form

2. Annual election of Vice-Chair (5 mins)
   • Vice-Chair to sign declaration of acceptance of office form

3. To appoint members to serve on the undermentioned committees (10 mins)
   • Amenities, Communications, Finance and Administration, Highways, Footpaths and Lighting, Planning and The Environment

4. To appoint representatives on the undermentioned bodies (10 mins)
   • School Governors Liaison, Parish Hall Management Committee

5. Public five minutes (5 mins)

6. Ward Councillor Update (5 mins)

7. Declaration of interests in any item on the agenda (1 min)

8. Approval of the minutes of the last meeting – 16^th April 2018 (1 min)

9. Matters arising (Action sheet attached) (5 mins)

10. Committee reports
    • Amenities (10 mins)
    • Communications (5 mins)
    • Finance and Administration (10 mins)
      • Play area funding
      • Insurance renewal
      • Clerk’s pay increase
      • Approval of Local Council Award Scheme Application
    • Highways, footpaths and lighting (10 mins)
    • Planning (Report attached) (5 mins)

11. School Governors representative report (5 mins)

12. Correspondence (3 mins)
    • BANES – Community Challenges – Summer 2018

13. Items to report (5 mins)

14. Items for the Bulletin (5 mins)

15. Items for the next meeting (5 mins)

16. Payments for approval (10 mins)

17. Closed session to discuss legal matters

    Close – Date of next meeting – 16^th June 2018 at 7.30pm in the Parish Office